WHS Band Boosters

WEEKLY NEWS: July 14 - July 20, 2019


Westfield Shamrock Pride Marching Band and Guard

Greetings All,

We are so excited to get things rolling this week with movement camp. I hope everyone enjoyed their time off and is rested up and ready to get going. Please reference the schedule below for details about camp. Students are reminded that door 13 is the only access into the building for the summer. Please plan on arriving in plenty of time to get where you need to be in the building and on campus.

ALL MARCHING BAND AND GUARD - Movement Camp: July 15th Mon. – July 18th Thurs, 5pm-9pm:
Monday at 5pm ALL students should report the band room for instructions about report locations.
Bring: Water, sunscreen, sunglasses, and towel. All students should be in comfortable clothing and sneakers.

ALL MARCHING BAND AND GUARD - Band Camp Week 1: July 22nd Mon. - July 26th Fri. 8am-8pm:
Monday at 8am ALL students should report the band room for instructions about report locations.
Bring: Water, sunscreen, sunglasses, and towel. All students should be in comfortable clothing and sneakers.

General Daily Schedule Band Camp Week 1:
8:00 - 9:45- Visual block
9:45-10:00- Water/snack break
10:00-12:00- Drill on the practice field

12:00 -1:00- Lunch.
This year lunch will be in the atrium outside the band room. Boosters provide this meal for all students. There will be a vegetarian option, but no vegan option. Students with special dietary needs will need to bring a lunch for themselves. A menu will be published closer to the week of band camp.

1:00-4:00- Sectionals locations TBA

4:00-6:00- Dinner break
Students must leave the building and go home or home with a friend. This is time to eat dinner, freshen up, cool off. Doors will open back up at the school at 5:30pm. All students should make sure they are back ON TIME!!!

6:00-8:00- All students should report to the band practice lot

Special Events:
Lip Sync Battle
The annual Band Camp Lip Sync Battle will be July 26th, Friday at 3:00 PM in the WHS Auditorium. Everyone is invited to watch the creativity of each instrument section.

Family Fun Night

Band Camp Week 2: July 29th Mon. - July 31st Wed. 5pm-9pm:
5:00-9:00- All students should report to the band practice lot


MANDATORY MEETING! This Thursday, July 18th, at 7 pm, in the LGI is the mandatory meeting for parents of ALL BAND STUDENTS IN ALL BANDS. We will discuss requirements and expectations, talk about the upcoming year. I know that we have had a lot of meetings this year, and I am fairly certain this is the last one, with the exception of meetings associated with the upcoming band trip. We will try to make it interesting, informative and concise. But we NEED YOU THERE! Please enter through door 13, wind your way through the school. The LGI is near the Auditorium and the band room. We can't wait to see you! Please contact Carrie at president@westfieldbandboosters.org for additional information. 


The Guard Experience Camp for students in grades 4 through 8 takes place July 15th though 18th and July 22nd through 25th from 6 p.m. to 8 p.m. Cost of the camp is $25.  For questions or more information please email Dave Shinault at shinaultd@wws.k12.in.us.


Band Camp Lunch Donations Needed

Full Day Band Camp is upon us! Lunch is prepared for and served to our students each day. To make this happen, we need a few donations. We are asking that you drop off your items during movement camp at the marked table that will be provided by the band room. Please sign up to donate items HERE.

Band Camp Cookie Bakers 

Calling all those AMAZING cookie/brownie/sweet treat bakers!!! Band Camp is upon us! Each day we are asking for 5 people to drop off 4 dozen cookies each when you drop your child off for the 8:00 start time on the day you've signed up. There will be a marked table for your cookie drop offs. Sign up for the day you'd like to bring cookies/brownies/single serve sweet treats by clicking on a day/date below.

Band Camp Food Servers

Additionally, we are in need of other volunteers to help set out the food and serve. This is an easy shift and it's a lot of fun serving our hard working students and the staff....they are very appreciative of our efforts. You can sign up below - just choose which date/ day you'd like to help set up and serve.

Band Camp Field Parents
Volunteers are needed to be Field Parents during Band Camp Week July 22nd - July 26th. Field Parents will work with Darcie Webster, the Field Parent Coordinator, and be present near the practice field during Band Camp Week to assist students with minor concerns. We are asking anyone who volunteers to be a Band Camp Field Parent to meet with Teresa Layton on Monday July 15th from 6:30 PM - 8:30 PM so she can review basic first aid. She will open up WMS and parents can meet in the staff lounge. Field Parents also need to have completed the Safe Visitors program for WWS.   Please contact Maura at secretary@westfieldbandboosters with questions.


Monday 7/22, please click HERE

Tuesday 7/23, please click HERE

Wednesday 7/24, please click HERE

Thursday 7/25, please click HERE

Friday 7/26, please click HERE


Pit Boss
Want to help with the marching band? We are still looking for a Pit Boss! You would help with coordinating our pit equipment for competitions. Come join us! If you have more questions, please contact Carrie at President@westfieldbandboosters.org


For MARCHING BAND AND GUARD FAMILIES: You have been informed that your student's continued eligibility for participation in the WHS Marching Band and Guard Program depends upon your student's online student profile form being submitted by 11:59pm on July 10th. IF YOU HAVE NOT ALREADY DONE SO, THIS MUST BE DONE IMMEDIATELY.

However, the Student Profile document is required for ALL students participating in ANY band class or extracurricular activity next year. This form can be found online as a Google Form. It takes about 3 minutes to complete. For non-marching families, we use this information when traveling to ISSMA, etc. so this information is relevant and necessary for everyone.

To the complete the form, click HERE.


It’s almost time for the annual Mattress Sale! This year, it's Sunday, August 25th. This is a great opportunity for us to raise funds. All we need to do is PROMOTE this event...that's it! No tickets to sell! Please post it on your social media accounts, talk about it with neighbors, co-workers, friends & family. While it may seem like a strange fundraiser, the bottom line is everyone buys mattresses! These are high quality, name brand mattresses up to 50% off retail prices. Our only job is to get people in the door!

The flyer for this event is attached HERE. Please share it early on social media & with your neighbors, co-workers, friends & family so that anyone considering buying a mattress will wait to do so at the sale. We will also have flyers available at the parent meeting July 18 & in the band room. Write your student's name on the bottom of the flyers. When customers bring in that flyer & purchase a mattress, your student will earn money for their band account! $25 per referral! If you have questions, please contact Kirsten Casteel at kirstencasteel@hotmail.com. Talk it up! Help us get 'em in the door!


Band Blast Car Wash is coming up on August 10. We need gas powered power washers. If you have one you can let us borrow, please let us know at vp@westfieldbandboosters.org.


Competitive Marching Band and Guard families. Please be reminded that the first two payments of $150 are now past due. Payment #1 was due June 7th. Payment #2 was due July 5. When you signed your student up to be a member of the competitive marching band, you also committed to the fee schedule as was disclosed. We have a VERY exciting marching band season ahead of us, but we need the financial commitment of all those signed up to make our season successful. Our program is 100% extracurricular and is funded through your fees and through your participation in fundraising. Your fees pay for a portion of the music arranger, show/drill designers, music licensing, band camp lunches and other supplies, instructional staff, visuals (props and show-specific uniforms for all band members and guard), membership and contest entry fees, contest transportation for students and hauling our semi, and other items too numerous to name here. Many of these expenses have already been incurred and we need you to stand by your financial commitment for this program to be successful. We appreciate your continued support. Payments can be placed in the brown box in the band room, made through PayPal by logging into your student's account and accessing that option on the student finances tab, or by mailing your check to: Westfield Band Boosters, P.O. Box 645, Westfield, IN 46074. If you have any questions or need to make arrangements to pay your commitment, please contact our treasurer, Teresa Dechand at treasurer@westfieldbandboosters.org.   For information about the fee schedule click HERE.


June 2020 all band families have the opportunity to attend an amazing trip to NEW YORK! For those of you new to our program, our band travels every other year. June 2-6, 2020 we will be going on an exciting trip put together for us by Grueninger Music Tours who has planned our last several trips and have done a phenomenal job for us and this trip will be no exception. This is a trip you will want to be a part of!

Trip Highlights:
Times Square
Statue of Liberty
National 9/11 Memorial and Museum
Little Italy
Empire State Building
Broadway Musical
Metropolitan Museum of Art
Lincoln Center of the Performing Arts
A New York Harbor Dinner / Dance Cruise

Log in here for further information and to sign up:


Please be advised that all student fees - past and current - must be paid in full to be eligible to attend this trip.



Monday... 5PM - 9PM Marching Band and Guard Movement Camp
Tuesday... 5PM - 9PM Marching Band and Guard Movement Camp
Wednesday... 5PM - 9PM Marching Band and Guard Movement Camp
Thursday... 5PM - 9PM Marching Band and Guard Movement Camp



     July 15-18 Full Band Movement Camp (5-9 PM)

     July 18 MANDATORY MEETING all parents/guardians of all band students

     July 22-26  Marching Band Camp (8AM-8PM)
     July 29-31 Marching Band Camp  (5-9PM)

     August 6 First Day of School

     August 10 Annual Band Blast Car Wash (9AM - 3PM)

     August 25 Mattress Sale

     November 23 Holiday Craft Show